Subscription Billing - Expense Deferrals

A nice addition to the Subscription billing module is Expense deferrals. It's a subtle addition, and some may not even notice it's there! However, you may see benefit if you are part of an organization that pays for large subscriptions, memberships, or investments upfront and you require a methodology to defer these large expenses into an account then move these expenses from that deferred account into an expense account over a period of time. 

Hands taking money out of a wallet

This new addition is not quite as obvious as the Revenue deferral piece discussed in the previous blog: Subscription Billing - Revenue Deferrals, but it is very powerful and can be leveraged in any organization! 

Let's look at how to set up Expense deferrals in Microsoft Dynamics 365 for Finance!

Subscription Billing - Revenue Deferrals

When selling subscriptions, memberships, or prepaid investments, companies often receive large sums of money upfront from their customers and cannot recognize that revenue immediately. This can cause accounting and cashflow issues if the money was immediately available as revenue all at once. Therefore, Microsoft Dynamics 365 for Finance offers Revenue and expense deferrals as part of their new Subscription billing offerings. Revenue deferral allows the revenue to enter a deferred account and be recognized on a schedule to be defined by the accounting team. Let's discuss how to set this up.

Subscription Billing - Free Text Invoice or Sales Order?

When setting up Subscription billing, there are two options for setting up the Recurring contract billing Invoice transaction type - Sales order or Free text invoice. 

Sales order vs Free text invoice

Subscription Billing - Pricing Methods

In my last post on Item types in Subscription billing, I broke down the different item types and how they are used to define the methods in which an item gets billed. In this blog post, I will dive into the Pricing methods that are available to add into our Billing schedule lines.

When setting up Billing schedules within the Subscription billing module for your Customers, there are four Pricing methods that a user can employ. 

  • Standard
  • Flat
  • Tier
  • Flat Tier

The methodology behind a couple of these pricing methods can be a bit confusing, so I am here to help de-mystify them for you! 

Subscription Billing - Item Types

When signing up for a subscription, there are often different methodologies of how to pay for that subscription. Similarly, companies require different methodologies for billing. For example, some companies bill for their services at a flat rate per period. Others may operate on a usage basis, such as $x.xx per hour used. Lastly, some billing occurs as a fixed amount that gets billed when the goods/services are fully consumed.

Orange "Subscribe now!" button with cursor on top

The Subscription billing module in Dynamics 365 for Finance offers the flexibility to bill using these different methodologies. There are different Item Types and Pricing methodologies that can be used, and I am going to start breaking them down in this blog post for you today! This blog post will cover the different Item types available, and I will break down the Pricing methods in a separate blog post. 

Subscription Billing - New Feature!

Subscription billing is a new feature that was introduced in 10.0.25. As more and more companies go to a subscription-based billing model, this feature has proven to be extremely relevant and beneficial! 

This is the first in a series of blogs I will be writing about this new functionality and what you can do to enable, configure, and use Subscription billing in Dynamics 365 Finance. Also, if you are attending Dynamic Communities' North American Summit October 10th-13th, 2022, I will be presenting on this topic there as well. 

Common Data Import Errors

If you have ever imported data using Data management in Microsoft Dynamics 365 for Finance and Operations and received an error before any records even went in, I am sure you were frustrated. 

Here are a few tips and tricks to consider before ever importing your data:

  • Ensure the data formatting in Excel is consistent
  • Custom or Special data formats in Excel will not import properly, use standard formatting always
  • Data that was derived from formulas will likely generate an error message. Copy that data and paste it back in as values instead of a formula. 
  • Check spellings - especially on data that is validated by the system (Address/city names, Dropdown values, etc)

Once your data is clean, you can still get errors. Here are some common errors that you can run into before any records ever hit the staging table.